I. Pre Signing Lease
I. Pre Signing Lease
1. Ensure parameters captured in line with negotiation settlements
2. Capture Start Date, End date, Rent/Sq.Ft, CAM
3. Ensure all documentation of 'no lien' & 'work completion' certificate are published
4. Advice Tenant to use Spectrum For Internet services
5. Verify lease has all 'TBD - To Be Disclosed' filled out
6. Ensure Guarantors and thier details are captured on lease
7. Ensure Exhibits are captured correctly and in place
8. Send 3 attachments for signatures
* Redlined
* Final Clean copy
Lease Management --Pre Signing the Lease.docxConstruction Tracker-Consolidated.xlsxMaster Lease Template.docxII. Post Signing Lease
II. Post Signing Lease
1.Ensure signed soft copy from Tenant matches what we sent word for word
2. Ensure every page has a page number & is initialed
3. Thank you mails for Tenant's agent and our agent in making this work
4.Get following details of HVAC/ Oil Container/ Roof Grease Container (if appropriate)
5. Obtain
*Name/Contact details of the vendor
*Agreement with that vendor
6. Tenant needs to be aware we will do monthly checking to ensure proper maintenance
Lease Management --Post Signing the Lease.docxIII. Capture lease on Software
III. Capture lease on Software
1.Create a new lease on Realpage
2. Setup Reminders for:
-- Rate/ CAM changes
-- Insurance Reminders
-- HVAC/ Oil Container/ Roof Grease Container renewals
3. create Billing for Rent/CAM as per lease
4. Upload all lease docs on Software
5. Create a new folder for new Tenant and upload all LOI's/ RFEs/ Permission Letters/ No Lien/ Work Completed etc Certficates
6. Open Events on RP and capture below with date and time
-- HVAC Details
-- Oil Container Details
-- Roof Grease Trap Details
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